Wedding Videography Agreement

Partner 1 name (first and last):*

Partner 1 Email address (a copy of this agreement will be sent to this address):*

Partner 1 Phone number:*

Partner 2 name (first and last):*

Partner 2 Email address (a copy of this agreement will be sent to this address):

Partner 2 Phone number:

Mailing address:*

Wedding date:*

What time would you like me to arrive to begin videography?*

Address where I will meet you to begin videography:*

Description of services:*

Price of services:*

Wedding planner name and contact:

Photographer name and contact:

DJ name and contact:

Officiant name and contact:

Backup Contact Person for the wedding day (name and phone number):*

Venue Contact or coordinator on-site (name and phone number):*

Who Has Authority to Approve Decisions on the Day (name and phone number):*

Comments:

Wedding Videography Agreement This Wedding Videography Agreement (“Agreement”) is entered into by and between Mendocino Photo & Video, a DBA of Fresh Focus LLC (“Videographer”), and the undersigned clients (“Client”) upon submission of the completed booking form and agreement to the terms below. ⸻ 1. Scope of Services Mendocino Photo & Video agrees to provide videography services for the Client’s wedding on the date and location provided in the booking form. Details of the selected package, hours of coverage, and included deliverables are outlined in the “Description of Services” section of the form. Any changes to time, location, or scope of work must be submitted in writing and approved by the Videographer in advance. ⸻ 2. Payment Terms A non-refundable retainer of 50% of the total price is required to reserve the date and services. The remaining balance is due no later than 30 days prior to the wedding date, unless an installment plan has been agreed to in writing. If an installment plan is used, all payments must be made on schedule. Missed or late payments may result in delays in delivery of video materials, and a late fee of 5% per week may be charged on overdue balances. No deliverables will be provided until payment is received in full. ⸻ 3. Cancellation, Rescheduling & Force Majeure If the Client cancels more than 30 days before the wedding date, the non-refundable retainer will be forfeited, and no additional balance will be due. If the Client cancels within 30 days of the scheduled wedding date, the entire balance will be due, even if services are not rendered, as the Videographer is unlikely to rebook the date and will have already incurred preparatory costs. If payment is not received by the deadline and no written payment plan has been arranged, the Videographer reserves the right to cancel services and release the date, with no further obligation to the Client. The non-refundable retainer will be retained as liquidated damages. If the Videographer is unable to perform services due to illness, injury, acts of God, or other circumstances beyond their control, they will make every effort to find a qualified replacement. If no replacement is available, all payments made will be refunded, and the agreement will be terminated with no further liability. Rescheduling due to force majeure will be accommodated at no additional cost if availability permits. ⸻ 4. Delivery Timeline • The final highlight film will be delivered within 8 to 10 weeks of the wedding date. • Additional deliverables (e.g., ceremony edit, toast edit, raw footage) will be delivered within 12 to 16 weeks. These timelines begin once full payment is received and any required materials (such as music preferences) have been submitted. ⸻ 5. Rush Editing Option If expedited editing is desired, the Client may request rush delivery for an additional fee. This service is subject to availability and must be agreed upon in writing. ⸻ 6. Revisions One round of minor revisions is included. Requests must be submitted within 10 days of delivery. Major changes or late requests may incur additional fees. ⸻ 7. On-Site Coverage Mendocino Photo & Video will be the exclusive professional videographer for the event. At the Videographer’s discretion, an assistant or second shooter may be present. Guests and other vendors may take their own videos or photos as long as they do not interfere with coverage. ⸻ 8. Copyright & Usage All footage — including raw and edited content — remains the intellectual property of Mendocino Photo & Video. The Client is granted a non-exclusive, royalty-free license to use the final delivered videos for personal, non-commercial purposes (e.g., sharing with friends and family, posting to social media). The Videographer retains the right to use footage and final videos for portfolio, marketing, and promotional purposes. If the Client prefers not to have their footage used publicly, they may request this in writing. An additional privacy fee may apply. ⸻ 9. Creative Discretion The Client acknowledges that editing is a creative process and agrees to trust the Videographer’s professional judgment. Editing style, pacing, structure, and music are determined by the Videographer. ⸻ 10. Limitation of Liability In the rare event of total equipment failure, loss of footage, or other unforeseen circumstances beyond the Videographer’s control, liability is limited to a full refund of all payments made. The Videographer is not responsible for missed moments due to interference, venue restrictions, poor lighting, or other uncontrollable conditions. ⸻ 11. Governing Law & Dispute Resolution This Agreement is governed by the laws of the State of California. The parties agree to first attempt mediation in good faith. If unresolved, disputes will be submitted to binding arbitration in Sonoma County, California. Each party is responsible for its own legal fees. ⸻ 12. Electronic Signature & Agreement By checking the box on the form and submitting your details, you affirm that: • You are authorized to agree on behalf of both parties. • You have read and understood all terms in this Agreement. • You agree that this submission constitutes a legally binding electronic signature under the U.S. ESIGN Act and California Uniform Electronic Transactions Act (UETA).

I agree to the terms and conditions set forth above.